Managing Yourself
Introduction
The purpose of this report is to look into and evaluate the importance of effective time management and the causes of stress in the workplace and how they affect the Procurement Department’s ability to deliver its objectives. Time management is the process by which individuals consciously or subconsciously allocate time to the various activities they carry out both in the workplace and at home.
Strengths and weaknesses of time management
Effective time management is necessary because according to Tracy - ‘new tasks keep rolling in’ and ‘you will always be behind in some of your tasks, probably many of them’ (Tracy 2001). The Pareto principle can be applied across all areas of economics. Applied to time management it suggests that 80% of your positive contribution will come from 20% of your tasks. Therefore it is important to allocate the time we have effectively so that we can complete the most important tasks which will provide the most benefit overall both to the individual and the department.
I compiled a questionnaire (Appendix 1) and issued it to myself and eight other members of the procurement department. The responses suggest that overall the department has strong time management skills. Among the tools and techniques they use are, ‘to do lists’, calendar reminders for deadlines, post it note reminders, scheduling regular meetings and diary planning as far ahead as possible and scheduling and allocating time to prepare for meetings or completing tasks.
A simple technique for time management is compiling a ‘to do list.’ This is a common and basic tool for time management and can be used to plan on various levels, daily, weekly, monthly and so on. By listing all the tasks you need to c...
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...uccessful, how do they work? Which skills do they have? What techniques do they use? By learning from these people you can become better at your job.
Step four do you have the tools and resources you need to do your job well? If not, you need to work towards obtaining them, training, equipment, staff ect.
Step five you need to agree with your boss what defines good performance in your job. You should have a clear understanding of the company targets and goals, your teams or departments goals and how they fit into the overall company strategy and how your personnel tasks and goals will help both your team and the company achieve its goal. By understanding this, you should understand which elements of your job are important and you need to be prioritised, and which elements are less important and can be dropped which enables you to manage the stress of the job
I often feel I am short of time when I have many things to do at one time point and this is very stressful. With effective time management, I discovered many ways in which I can be successful with the management of my time and able to adjust my schedules and to lower time stress. For example, I took time to check my everyday activity and where do I spend most of my time. By careful evaluation, I realize I spent my time browsing the internet which often focus on some of the unproductive things. I started making my time productive by active focusing on important goals which included fitness, scheduling important work to less important tasks every day and slowly I effectively organized myself.
The next element would be process. Process goal is to determine how the health care is administered, delivered, and managed. They way an organization care for their patients is very important. I would make sure that every patient is comfortable and that each patient gets adequate time within their appointment time. I would not have my staff to rush through anything just to see another patient and meet their next appointment time. At the same time, if they have another patient waiting, they need to go to that patient and to tell them it might be a few minutes later before you reach them. My staff will not just have a patient waiting and they do not know what is going on. The third element to improve the quality of health care is manage the outcome of the patient’s care. If the staff is doing their best and building a relationship with the patients, the patients will trust the staff judgement and will work with the physicians in order to improve their health. Everyone has to work together as a team to improve the quality of the patient as well as the
help keep or get a job promotion . Another step is to seize more experience in
After completing this assignment I realized that my time management is very “mediocre” according to my scores on my time management quiz. I was actually very surprised because I thought that my time management was acceptable not great but at least decent. I scored 41 points on my quiz, meaning that I do need to improve my time management. Though, I am actually very close to being good, the score for good is 45 points. Time management has always been an issue for me. I plan myself on a daily basis to try to accomplish everything I must do. However sometimes even with a schedule there are certain things we have no control of. Just like the book establishes these are obstacles that I must overcome. Some of the best tips I found in the book are
business and personal goals. Keeping this aspect in mind I am keen on applying the “Four steps to
We live in an era of communication challenges. It is an age of increasingly scarce management and education to the markets of tomorrow. To solve this problem, to improve and restore the competitive edge of business, I recommend teaching leadership as well as organization. We need to move beyond the simplistic and boring, everyday organizational skills commonly taught in core courses in business schools. Important as these skills are, we need to redirect our foci towards the essential ingredient required to put these skills to work – leadership. As Warren Bennis and Burt Nanus have expressed it, “The problem with many organizations…is that they tend to be over managed and under led. There is a profound difference between management and leadership, and both are important.” “To manage” means “to bring about, to accomplish, to have charge or responsibility for, to conduct.” “Leading” is “influencing, guiding in direction, course, action, opinion.” Other characteristics include: motivating and inspiring individuals, providing direction and vision, earning the respect of others, turning talent and efforts into results, and being an excellent communicator and listener.
From corporations to nonprofits and higher education institutions, leaders – the cornerstone and foundation of organizations – are ultimately responsible for its success. Nonetheless, leadership, often described as complex, can mean different things to different people. Given no standard approach to leadership exists, scholars focus on the process of leadership as opposed to the definition (Northouse, 2013). As a process, leadership is not simply possessing formal authority, traits, or attributes. Quite the reverse, leadership is primarily a relationship – engagement and interactive exchange – between leaders and followers (Morrill, 2007; Northouse, 2013). Effective leadership, commonly regarded as both a learned skill and innate ability, is
2. Get along well with others. Do your job well and offer to assist others who may need
The present environments for healthcare organizations contain many forces demanding unprecedented levels of change. These forces include changing demographics, increased customer outlook, increased competition, and strengthen governmental pressure. Meeting these challenges will require healthcare organizations to go through fundamental changes and to continuously inquire about new behavior to produce future value. Healthcare is an information-intensive process. Pressures for management in information technology are increasing as healthcare organizations feature to lower costs, improve quality, and increase access to care. Healthcare organizations have developed better and more complex. Information technology must keep up with the dual effects of organizational complication and continuous progress in medical technology. The literature review will discuss how health care organizations can provide effective care by the intellectual use of information.
Over this summer, I realised that every seconds count and there are moments where it is going to be really hard. Concerning my time management, I plan to classify each of my daily activities into 4 different categories which are the following: “Important and Urgent”, “Important but Not Urgent”, “Not Important and Not Urgent”, “Not Important but Urgent”. I think that if I plan wisely I will be able to actually manage my time in a very nice way.
The problem of time management can be said to be universal not only affecting students but also other people in careers. This problem is seen to transition from a person’s life from different cadres of his or her engagement specifically from home, school and at work. It is also a problem that is internal and not external.
There are many different parts to time management, such as procrastination, strategy, organization, expectations and being prepared. All of them contribute equally in many ways. All of the things that we have spoken about in this paper are highly recommended. The best thing to do when it comes to time management is to set a strategy, become organized and do your best to avoid procrastination. When you manage your time make sure you include the following; studying, sleeping, eating, relaxing and other necessary things. No matter what our circumstances are, we can all use some time management skills in our lives.
In the workplace, time management is an important factor in everyone’s day-to-day work. If a person’s time is well managed, it is possible to achieve a greater amount in a shorter space of time. How effectively people manage their time has a major influence on aspects of their working lives and their personal lives. Effective time management can have a hugely positive effect on a person, it can lead to a focused and disciplined mentality, giving a higher level of productivity, greater efficiency and an all round positive attitude in life. This benefits the individual, their team, the company they work for and also their friends and family. An example of this is an employee who prioritises their jobs at the start of the day; this gives them a structured day and ensures they have time to complete all of the important jobs. However, if time is poorly managed it can lead to inefficiencies, work overload and added pressure, this could eventually lead on to other issues such as stress.
Time management is the key to success, it allows you to take control of your life rather than following in the footsteps of others. You accomplish more, you make better decisions, and you work more efficiently; this leads to a more successful life. It can be the key difference between getting projects done and ultimately failing.
(Claessens, Brigitte J.C.2004). adds that time “cannot be managed, because time is an invariable factor. Only the way a person deals with time can be”. Nevertheless, time management has become increasingly essential to businesses and organizations. This is especially true over the last two decades, as a result of expanding global competition and increased demands for the immediate availability of products and services. Given the increased pace of everyday life, people increasingly need to be more organized. Efficient time management practices support business students in acquiring key skills that will assist them both in their educatio...