All organizations and businesses exist to meet some specified goals with some predetermined strategies and resources. A basic measure of effectiveness in an organization is evaluating how much an organization is able to achieve, and comparing it with the expected achievements to make sure that goals tarry with results. If the real performance deviates from the set expectations, measures to cater for that are taken. Delivering goals or results within the time periods and financial costs is a key component of organization and business success. The management or appropriate project leaders have to look at the available resources and budget on them to meet customer expectations and needs. In all projects time management is of essence according Hurink (2011). Usually, when carrying out organization projects, a team is taken and a project management team is put in place. The project management is put in charge of scheduling for completion of the project within the set deadlines and the allocated resources. According to Hurink (2011), a schedule is prepared which basically has a list of the projects milestone activities, showing the expected start time and finish time, and equally important the resources allocated to each activity. Projects consist of small planned activities toward a major goal or outcome. These small activities referred to as terminal elements according to Klansek, (2010) cannot be subdivided further therefore are the lowest elements in a schedule. It involves laying out those activities that are to be performed and listing them in order of preference. Some activities can only be performed after others for example painting a wall cannot be done before plastering. It is thus crucial to identify such interrelationshi... ... middle of paper ... ...d J. Schutten, 2011. Time-constrained project scheduling with adjacent resources. Computers & Operations Research 38, no. 1, (January 1): 310. Available at: http://www.proquest.com/ Klansek, U. & Psunder, M. 2010. Cost Optimization Of Time Schedules For Project Management3. Ekonomska Istrazivanja, 23(4), 22-36. ABI/INFORM Global. (Document ID: 2342326751). Leach Patrick, 2005. Modelling Uncertainty in Project Scheduling. Available from: http://www.aertia.com/docs/crystalball/cbuc05-leach.pdf Taylor, 2010. Practical Schedule Risk Analysis. Cost Engineering. Retrieved from: http://www.proquest.com/ W-glarz J., J. Józefowska, M. Mika, and G. Waligóra, 2011. Project scheduling with finite or infinite number of activity processing modes - A survey. European Journal of Operational Research 208, no. 3, (February 1): 177. http://www.proquest.com/
Adequate and effective time management strategies will be adopted for implementing all of the above strategies in effective and efficient way
Project Management: A Systems Approach to Planning, Scheduling and Controlling. Hoboken, NJ: Wiley & Co., Inc. Kim, B. &. (2011).
At first should the terminology be defined. A project is "a unique set of coordinated activities, with a definite start and finishing point, undertaken by an individual or organisation to meet specific objectives within defined, scheduled costs and performance parameters" (BS 6079-1,200:2, Material of Sunderland 2005, page 5). The individual who undertakes the organisa-tion is usually the project manager. This person plays a special role and is supported by his team.
When an assignment or task is given, prioritizing and time-management skills will have one be able to follow through to ensure the completion in a time frame that is satisfactory to the requestor. In this case study, one will read of the problems that have arisen with poor time management skills and the results. One will also read the alternatives, possible solutions, and the recommendations to avoid errors in the workplace.
Time management should not be wasted in any given time. Time is the most valuable resource in a project. Time is key in project management because it’s not only the time but it’s the time management of the project team as a whole. Scheduling is one the simplest ways of managing a project time. The goings-on in a project are projected and the durations are decided based on the resource utilization for all activities. There also different steps of the time management process. For time management in a project time you will need to identify activities. High level requirements should be broken down into high level tasks. Another important step in project time management is duration and effort estimation. The estimates are always
Kezner, H. Project Management: A Systems Approach to Planning, Scheduling, and Controlling. 6th. New York: John Wiley and Sons, Inc, 1998. Print.
What I mean by time management is meeting deadlines, planning, scheduling, arranging when a deliverable or a project was due. Time management is very important and is needed for a good project outcome. I choose time management as a criteria to analyze because a lack of time management could lead to all the things that went wrong that I mentioned in this analysis like procrastination and lack of communication. Good time management helps accomplish goals in a shorter time and allows for opportunities that could be an advantage to a teams product. Within our group one positive attribute within this criteria was that as a group we were able to always complete tasks on time and before hand to review things and put together for the final product.
First, the steps of the particular task should be outlined, then what resources will the team need to complete the task? Tasks The group should come up with a list of tasks that need to be completed to lead to project completion. Assign tasks amongst the group, with this idea in mind: tasks are one thing that can be done by one person, not a major responsibility or series of tasks that complete a goal. The tasks should be completed by everyone, then put together as a whole to meet the goal.
“Our plans miscarry because they have no aim. When a man does not know what harbor he is making for, no wind is the right wind” a famous quote about our goal by Seneca. It is a metaphor about the achievement goal and objectives by good planning skills. One has to plan for what one wants to achieve and where one wants to go. One of the most important things is to have good planning, before taking any project the first think you should do is to create project plan. Planning can be defined as preparing a sequence of action to achieve specific goals and objectives. According to Kerzner (2009), “project planning is desirable that the project manager is involved from project conception through execution. It must be systematic, flexible to handle, closely disciplined through reviews and control and capable of accepting multi functional inputs (pg. 412)”. The importance of planning a project is to describe the work so that it will be easily identifiable to the project team member.
This process captures those activities which can be completed simultaneously and those that must be completed prior to beginning another phase, the “critical” activities (Grochels, 2012). Therefore this method gives the product manager knowledge of how long the project will take, which activities must be completed on time, how much it will cost to speed up the process and what the least costly way to finish the project faster would be (Baker, 2002). These benefits greatly increase the probability of a project being completed on time and on schedule, however they system does have
Project management is said to be completed within time when it completed within the “triple constraints”: cost, time and quality. And in a lot of causes, one them is sacrificed so as to meet the other two. Project managers prioritize which ones are the most important.
As we had learned in our class of Administration of Financial Resources (PAD 343.02) budget can be understood as a collection of documents that describes what had been accomplished as a result of expenditure, it also describes the current situation of a government with respect to revenues and previews expenditure, and it is used for submission from the Executive branch to the Legislative branch for appropriation or approval. In other words, a budget is a “systematic plan which indicates where the money will come from, how much will be spent, and what it will be spent for. A budget is a fiscal plan for a given period of time.” and I have to add to this that there is a variety of budget formats. Even though this is a very complex explanation
Important Management Lesson – “Time is crucial and success of a project lies in efficient time management.”
Project planning falls in the Planning Process Group which consists of those processes to establish the projects total scope, define the projects objectives, and courses of action to achieve those objectives. During the planning process, all the documents that are needed to carry the project through the project lifecycle will be developed such as the project management plan. Project management requires repeated feedback loops as additional information becomes available and is better understood. The planning process delineates the strategy, tactics, and path to successfully complete the project. With that, the planning of a project must walk through all the those processes from executing, monitoring and controlling through the closing process.
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.